Description
ActIn Time is one of the UK’s leading Time & Attendance workforce management solutions which has been especially written in the U.K. for our flexible working rules/processes. The ActIn Time platform has grown over the last 30 years with thousands of companies relying on the solid foundation, to help monitor and pay their staff’s time keeping records. Quite simply, it is British manufacturing and technology at its best.
The main three focus’ of this solution has always been, “to provide customers with a cost effective solution”, “simple to use” and “packed with exciting features for future scoping”. Whatever package you decide upon you will be in good hands, as our experienced technical team will assist you through the FIVE stages of a successful implementation to enable you to have a working system from day one.
5 Step Installation Plan
1
Pre-Installation discussion on how you would like the system setup to your requirements.
2
Software installation & configuration
3
Programming, Shift/Overtime setup & Employee import
Sit back, relax and let our experts do the work for you.
4
Clocking hardware commissioning
5
End User Training
Nationwide Onsite Installation & Training is available upon request.
Software
Choose from 3 simple packages to suit your organisational size and specification (see feature chart at the footer of the screen)
Lite Junior
15 / 30 / 75 Employees
Lite
75 / 150 Employees
Full
Unlimited Employees
ActIn Time is a fully working, out of the box solution that caters for the majority of customers requirements, however the software can also be customised with scripting to cater for those more tricky setups. The main core modules are included FREE of charge and additional modules can simply be added should customers want to expand at a later date. With the emphasis nowadays on data security to comply with GDPR, the system utilises a Microsoft SQL database to store the data, which is well known for its stability, reliability, speed across networks and data encryption.
Clocking Hardware Plug ‘n’ Play Devices – Face , Finger, Hand, Proximity
Face Biometrics
Look/stare at the device to clock/register, its that simple (secure & hygienic).Proximity
Present a keyfob or credit card to clock/register (very fast, simple & works in all environments)Finger Biometrics
Use your finger or finger and pin or finger and card to clock/register (secure & simple).Handpunch Biometrics
Utilising the contours of your hands allows for a unique, safe and encrypted clocking tool (traditional, secure & hygienic).The biometric devices above do not store your actual fingerprint but capture points/ridges to build unique algorithms per person which is then stored safely away. Simple & Easy to install WIFI, USB & GPRS are optional.- Attendance
- GDPR Tools
- Absence
- Personnel / HR
- Fire Roll Call
- Employee Web Portal
- Mobile App
- Optional Modules
- Calculation of employees hours worked according to their shift working patterns
- Overtime for daily, weekly, bi-weekly, monthly or customised working periods
- Shift Types – Fixed, Open, Flexible, True Flexitime with daily balances, Rostering
- To-Do prompts alerting the user to specific tasks when they happen in Real Time
- Anomalies are highlighted for unauthorised absence outside of their core working hours
- Audit trail showing the difference between original to amended clockings and any manual adjustments
- Tiered authorisation of overtime approval
- Payroll Linking to popular software packages i.e. Sage, Pegasus etc.
- Over a hundred reports & exports to choose from
A selection of flexible and customisable scripts can be applied to enable automatic alerts on users “To Do Lists” to help them comply with the new GDPR legislation. Specific company GDPR policy rules can be applied as a global setting for specific fields within the database that apply to each company i.e. when someone leaves, an action should take place after “x” amount of days to remove their personnel, biometric template, future absences, contact details etc. type of records.
- Graphical booking with tactical absence alerts
- Absence tracking of employees entitlements against categories i.e. holidays, sickness, maternity, return to work etc.
- Year planner with statistics to see who is off at the same time
- Declined booking alerts
- Event cross referencing
- Bradford Factor
- Rolling 12 month absences
- Basic essential tools for name, address, passport, ID Photo etc.
- Utilise the free full suite of personnel tools for Disciplinary, Next of Kin, Health & Safety, Employment, Job Specification, Medical, Training Qualifications, Asset Management, Achievements, Vehicles etc.
- Document storage against category’s
- Automated – (requires additional hardware) or Manually triggered
- Attendance Roll call display panel to see who is ON or OFF site
- Fire Alarm monitor – A fire alarm link for auto instant alerts
- Instant reports or emails upon activation
- Employee return to work alerts
- Attendance – employees can clock in/out, view time sheet
- Absence requests, viewing approved and declined, view entitlement for the year and view the statistics team year planner
- Plus Access & Job Costing functionality
- Document upload function to enable expenses, tickets, receipts, contracts to be sent to the software.
- Add-on Feature
- Clock In/OUT on the go
- GPRS tracking synced to clocking data
- Works online & offline (no signal) simultaneously
- Access Control – Complete site security for doors, barriers, gates
- Job Costing – Integrated shop floor data collection to log hours worked against a job & operation
Please call to discuss your setup, hardware & requirements
Would you like to know more?
If you are still not quite sure whether ActIn Time Lite Junior is right for you, get in touch with one of our sales representatives to see how the product can cater for all of your workforce management needs.
Get in touch!Download BrochureSoftware Product Comparison
Lite Junior
Designed for the smaller companies who wish to purchase a self install suite for calculation of timesheets and overtime with remote assistance. Max 75 Employees.- Attendance
- Overtime Authorisation
- Absence Management
- HR / Personnel
- Reports
- Exports
- Attendance Display Panel
- Fire Alarm Roll Call
- FREE Payroll Export
- Sage Advanced Export (Optional)
- Mobile App (Optional)
Lite
Suited for small to medium sized companies who prefer a complete solution with onsite setup and face to face training. Self install also available. Max 150 Employees.- This package includes all features from the Lite Junior Package
- Dashboards
- Planner
- Access Control (Optional)
- Job Costing (Optional)
- Cost Centre Analysis (Optional)
- Asset Management (Optional)
- Online Web Portal (Optional)
- Customisation (Optional)
Full
Medium to Large companies to encompass all aspects of the ActIn Time Suite for future company growth with no software restrictions. Unlimited Employees.- This package includes all features from the Lite Package
- Dashboards
- Planner
- Access Control (Optional)
- Job Costing (Optional)
- Cost Centre Analysis (Optional)
- Asset Management (Optional)
- Online Web Portal (Optional)
- Customisation (Optional)
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